Executive Officer – Clarksville Association of REALTORS®

About the Opportunity

The Clarksville Association of REALTORS® (CAR), representing over 1,200 members in the vibrant region of Middle Tennessee, is seeking an experienced and mission-driven Executive Officer (EO) to lead the organization. The EO is the chief staff executive responsible for day-to-day operations, strategic planning, member services, financial oversight, and public presence.

Clarksville is home to Austin Peay State University, Fort Campbell military base, and is located near Nashville. The Association supports real estate professionals through advocacy, education, ethics, and community involvement.

 

Key Responsibilities

Strategic Direction & Vision

• Guide the development and implementation of long-range plans that support the goals and mission of the association.
• Work collaboratively with the Board of Directors and leadership to set priorities and monitor progress.

Member Engagement & Service

• Promote programs and services that provide value to the membership.
• Strengthen relationships with members by maintaining a visible and approachable leadership presence.

Financial Oversight

• Manage the annual budget and oversee financial planning and reporting.
• Work with the Treasurer and accounting professionals to ensure accurate bookkeeping and reconciliation using tools such as QuickBooks.

Team Leadership & Human Resources

• Build and lead a strong internal team, providing clear direction, support, and performance management.
• Foster a positive organizational culture that prioritizes service, collaboration, and professional growth.

Oversight & Administration of Charitable Foundation

• Oversee the operations of the association’s 501(c)(3) charitable foundation.
• Ensure proper budgeting, stewardship of funds raised through events, and distribution of grants for down payment assistance and community support.

Administration of Real Estate School

• Manage the daily operations of the real estate school, including pre-licensing education.
• Ensure compliance with state regulations and support delivery of high-quality educational experiences.

Advocacy & Industry Representation

• Serve as a spokesperson for the association at local, state, and national levels.
• Advocate on behalf of REALTORS® and support initiatives important to the real estate community.

Volunteer Support & Leadership Development

• Ensure volunteers are equipped with the resources needed to contribute effectively.
• Encourage and nurture the growth of volunteer leaders through mentorship and involvement.

Community and Partner Relations

• Enhance the association’s presence and reputation within the broader community.
• Cultivate partnerships with local leaders, government officials, and industry stakeholders.

Candidate Qualifications

Executive Leadership Experience

• Experience in a leadership or executive role, preferably within a REALTOR® association or similar membership organization.
• Background in the real estate industry or nonprofit management is advantageous.

Strategic and Operational Insight

• Proven track record of creating and executing strategic plans.
• Familiar with day-to-day operations, internal processes, and facilities oversight.

Financial Proficiency

• Strong budgeting skills and an understanding of financial best practices, including oversight of financial software and external accounting support.

Team Building

• Demonstrated ability to recruit, lead, and retain talented staff while creating a culture of excellence and teamwork.

Member Service Orientation

• A commitment to member satisfaction and continuous improvement in the value of association membership.

Communication and Interpersonal Skills

• Excellent written and verbal communication abilities.
• Capable of building strong relationships with staff, members, volunteers, and community leaders.

Industry Awareness

• An awareness of current and emerging issues in the real estate sector.

Professional Standards Knowledge

• Familiarity with ethics enforcement and arbitration procedures within a REALTOR® or similar professional organization is preferred.

Advocacy and Public Affairs

• Experience working with policymakers or advocacy initiatives is preferred.

Education

• An Associate’s degree or higher in business administration, public policy, real estate, or a related field is preferred.

Must send resume and salary requirements to  (Only complete applications will be considered.)

Job Summary    

 

Handles administrative duties required by the Association to provide superior services to members. This position reports directly to the Chief Operating Officer. (Non-Exempt Employee)

                       

General duties include but are not limited to:                        

• Answer all incoming calls in a timely manner and responds to phone inquiries by determining member’s needs and specifications for referral to appropriate department.
• Greet members/visitors and assist as needed. Ensure doorbell is answered in a timely manner.
• Assist and follow up technology hotline questions.
• Keep kitchens and all public areas clean at all times.
• Create, maintain and organize tent cards for all in-house functions.
• Maintain workroom and ensure sufficient supplies needed for copiers, printers, etc.
• Assist with set-up and cleanup of in-house functions alongside the Meetings and Events Manager.
• Assist with education compliance and tracking for members with Member Experience Coordinator.
• Assist with overflow work, including word processing, data entry and Internet research tasks of all departments.
• Assist in making copies and putting materials together for committee and other meetings upon request.
• May be asked to take mail to the post office from time to time.
• Responsible for opening and closing office.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Be familiar with Tennessee REALTORS^® strategic plan and be responsible for implementation of items as assigned.
• Maintain friendly, helpful and courteous attitude in all contacts with Association staff, members association’s staff, leaders, membership at large and the public.
• Perform such other duties as requested by the Chief Executive Officer, Chief Operating Officer, and Member Experience Coordinator.

Required Skills/Accreditations

• Organizational Skills including the ability to multi-task.
• Strong Computer literacy with emphasis on Microsoft applications and data management applications. Mac experience strongly preferred.
• Understands the process of a volunteer organization.
• Must be a good project manager.
• Must be attentive and creative, possess the ability to work with and adapt to all types of people and exhibit patience.
• Must be skilled as a communicator, have strong interpersonal skills. Ability to clearly and pleasantly communicate both verbally and in writing with members, management, and co-workers, both in person and by telephone.
• Must be self-motivated and ability to have initiative.
• Ability to maintain confidential information.
• Fosters and contributes to a positive team environment. Must be a team player and contribute positive energy.
• Ability to produce professional documents with minimal number of errors; includes spelling, punctuation, and grammatical errors.
• Ability to work cohesively with co-workers both within and outside of your department.
• Ability to work well under pressure, dealing with many member requests/questions within a short period of time.
• Customer service oriented with a desire to create memorable member experiences.
• Ability to use various office equipment, including but not limited to, calculators, photocopiers,
• Must be able to lift 20 to 40lbs.

Preferred Skills/Accreditations

• High school education required, college degree in related field
• Previous administrative support experience preferred. REALTOR® Association experience plus.

Hours

• 8:00 a.m. – 4:30 p.m. M-F

 

Additional Salary Information: Must send cover letter, resume, and salary requirement to: (Only complete applications will be considered).

 

Job Summary

The Communications Coordinator / Content Creator serves to assist in the organization’s online presence and play a key role in engaging and informing our members. This position is responsible for day-to-day content creation. This position reports directly to the Communications Director.

General Duties include but are not limited to:

• Develop, curate, and manage high-quality content that resonates with our audience and aligns with Tennessee REALTORS® mission and goals
• Create compelling and relevant content for various digital platforms, including but not limited to websites, blogs, social media, email newsletters, podcast, and videos.
• Collaborate with the marketing, events, and communications team to develop and execute a content strategy that supports Tennessee REALTORS® brand and messaging.
• Maintain and update a content calendar to ensure a consistent flow of content that meets our audience’s needs and interests.
• Collaborate with other team members, including the Graphic Designer, Communications Director, Production & Technology Director, and other department heads, to create and share content.
• Implement strategies to promote content through social media, email marketing, and other distribution channels.
• Assist and research for Communications projects.
• Become familiar with programs, products, policies and services of the Association well enough to promote activities when questioned by members.
• May attend meetings and programs as directed. When in attendance perform duties as assigned.
• Prioritizes conflicting needs; handles matter’s expeditiously, proactively, and follows‐through on projects to successful completion, often with deadline pressures.
• Be familiar with Tennessee REALTORS® strategic plan and be responsible for implementation of items as assigned.
• Maintain friendly, helpful and courteous attitude in all contacts with Association staff, members association’s staff, leaders, membership at large and the public.
• Perform such other duties as requested by the Commutations Director, Chief Operating Officer or Chief Executive Officer.

 

 

Required Skills/Accreditations

• Organizational Skills including the ability to multi-task.
• Strong Computer literacy with emphasis on social media applications and ability to edit. Mac experience strongly preferred.
• Understands the process of a volunteer organization.
• Must be a good project manager.
• Must be attentive and creative, possess the ability to work with and adapt to all types of people and exhibit patience.
• Must be creative with a innovation mindset.
• Must be self-motivated and ability to have initiative.
• Ability to maintain confidential information.
• Fosters and contributes to a positive team environment. Must be a team player and contribute positive energy.
• Ability to produce content & edit content with minimal number of errors; includes spelling, punctuation, and grammatical errors.
• Ability to work cohesively with co-workers both within and outside of your department.
• Ability to work well under pressure, dealing with many member requests/questions within a short period of time.
• Customer service oriented with a desire to create memorable member experiences.
• Ability to use various office equipment, including but not limited to, calculators, photocopiers.
• Proficiency with various platforms and a content management system.
• Must be able to lift 20 to 40lbs.

 

 

Preferred Skills/Accreditations

• High school education required, college degree in related field
• Previous experience preferred. REALTOR® Association experience plus.
• Those selected for an interview will be asked to provide a portfolio of content samples.

Travel

• Around town. Possible minimal travel out of town.

Hours

• 8:30 a.m. – 4:30 p.m. M-F

Additional Salary Information: Must send cover letter, resume, and salary requirement to: (Only complete applications will be considered).

GREATER NASHVILLE REALTORS®

Member Services Coordinator

Description

Greater Nashville REALTORS®, a 6,400 plus member REALTOR® trade association, is currently accepting resumes for the position of Member Services Coordinator. Reporting to the Director of Membership, the Member Services Coordinator is primarily responsible for creating a warm and pleasant environment for visitors. This person answers incoming calls with basic knowledge of meetings, classes, and events that the association hosts while also providing general information related to REALTOR® membership. As Member Services Coordinator, this person will work directly with the Membership Department to provide services and up to date information for our members, and share database updating responsibilities. Individuals with an active real estate license will not be considered for this position.

Responsibilities

• Open and close office
• Greet and assist visitors
• Maintain the appearance of the lobby, REALTOR® Store and conference rooms
• Answer incoming calls providing general information related to REALTOR® membership and association events
• Answer/transfer calls to the appropriate staff member, check and respond to voicemails and emails
• Maintain inventory of the REALTOR® store and Sentrilock products
• Log incoming checks daily into Excel
• Receive, sort, distribute all mail and packages to the appropriate department

 

Specific requirements include working directly with the Membership Department on but not limited to:

• Application process
• Office transfers
• Dues and billing
• Database maintenance

Qualifications

• High school diploma, G.E.D. or equivalent required
• Experience in customer service, real estate, or a related field preferred
• Knowledge of REALTOR® membership preferred, but not required
• Excellent communication and interpersonal skills
• Strong computer skills and ability to learn a new database
• Ability to work independently or on a team

Benefits

• Simple IRA: match employee contribution up to 3% of salary
• Medical Insurance: 100% paid for employee – high deductible health plan with HSA
• Dental and Vision: 100% paid for employee
• Life Insurance: $15,000 of life insurance paid 100% for employee
• Long Term Disability: Plan provided by Greater Nashville REALTORS®
• Vacation days (based on number of years employed by Greater Nashville REALTORS®)

Equal Employment Opportunity has been and continues to be both policy and practice at Greater Nashville REALTORS®. Our policy of Equal Employment Opportunity is to recruit, hire, train and promote in all job classifications without regard to race, color, religion, national origin, sex, age, handicap or any other protected status.

About Greater Nashville REALTORS®

Greater Nashville REALTORS® is a 6,400 plus member association, and its mission has remained consistent over the 130-year history: Providing real estate professionals a structured organization that works toward uniting members to exert a beneficial influence on the profession and to promote and maintain high standards of professional conduct.

The four fundamental services provided by the association include:

1. Education and Professional Development
2. Advocacy and Legislative involvement at the local, regional, state and national levels
3. REALTOR® Code of Ethics and arbitration dispute resolution
4. Communication and Networking

Greater Nashville REALTORS® provides members with prestige and professionalism through a long-standing institution and is the largest local real estate association in Tennessee.

Submit cover letter and resume to . Email submissions only. Please include “Member Services Coordinator” in the subject line. No phone calls, please. Salary starts at $42,000.00.

 Position Description: 

This team member is responsible for managing and administering political investment activities for the association and supporting various grassroots advocacy initiatives throughout the middle Tennessee region. 

Responsibilities/Functions: 

• Staff Liaison: Serve as the primary staff liaison for the RPAC and Government Affairs committees. Collaborate with committee leadership to set agendas, drive engagement, and provide educational resources. Assist in identifying political victories to encourage member investments, enhance recognition efforts, develop local strategies, and maintain meeting minutes. Provide updates on goal progress and federal/state collaborative efforts. 
• Reporting & Compliance: Ensure timely and accurate reporting of member investments and all RPAC activities in accordance with state campaign finance laws. Coordinate with the bookkeeper and state REALTOR® association staff to maintain compliance. 
• Advocacy & Fundraising: Work with the RPAC committee to maintain a structured candidate support process and secure funding for advocacy efforts. 
• Education & Communication: Develop content for newsletters, the website, and other communication channels to inform members about RPAC’s value, legislative achievements, and supported candidates. 
• Event Coordination: Assist in planning and executing advocacy events, including Day on the Hill, RPAC fundraisers, and the Legislative Reception. 
• Branding/Recognition: Work with staff to educate the membership about RPAC, secure opportunities at association events to promote RPAC, and promote and recognize investors. 
• Stakeholder Engagement: Work with stakeholders and partners to align advocacy strategies and strengthen political initiatives. 
• Grassroots Advocacy: Support the Chief Executive Officer in advancing MTAR’s policy goals and initiatives. 
• Policy Monitoring: Track legislative priorities across local counties and regularly attend government meetings to stay informed. 
• Other duties as needed/instructed

Required Qualifications 

• Excellent computer skills (PC or Mac) experience with standard Microsoft business applications, email systems, social media applications, Google, Canva, and a willingness to learn new software as directed. 
• Excellent interpersonal skills. 
• Ability to take complicated information and communicate it simply. 
• Ability to problem solve and source information. 
• Accurate and precise attention to detail. 
• Ability to maintain confidential information. 
• Ability to multitask, prioritize and manage time efficiently with multiple interruptions. 
• Self-motivated and willing to support our small team. 
• Ability to work outside of normal business hours and attend association events throughout the year. 
• Candidate cannot have an active real estate license 
• Positive and professional attitude 
• Knowledge of the legislative process 

Preferred Qualifications 

• Bachelor’s degree. 
• Strong understanding of local politics and policy issues in Middle Tennessee 
• Experience in event planning and coordination 
• Background in fundraising

Must send resume and salary requirements to  (Only complete applications will be considered).