Position Description: 

This team member is responsible for managing and administering political investment activities for the association and supporting various grassroots advocacy initiatives throughout the middle Tennessee region. 

Responsibilities/Functions: 

• Staff Liaison: Serve as the primary staff liaison for the RPAC and Government Affairs committees. Collaborate with committee leadership to set agendas, drive engagement, and provide educational resources. Assist in identifying political victories to encourage member investments, enhance recognition efforts, develop local strategies, and maintain meeting minutes. Provide updates on goal progress and federal/state collaborative efforts. 
• Reporting & Compliance: Ensure timely and accurate reporting of member investments and all RPAC activities in accordance with state campaign finance laws. Coordinate with the bookkeeper and state REALTOR® association staff to maintain compliance. 
• Advocacy & Fundraising: Work with the RPAC committee to maintain a structured candidate support process and secure funding for advocacy efforts. 
• Education & Communication: Develop content for newsletters, the website, and other communication channels to inform members about RPAC’s value, legislative achievements, and supported candidates. 
• Event Coordination: Assist in planning and executing advocacy events, including Day on the Hill, RPAC fundraisers, and the Legislative Reception. 
• Branding/Recognition: Work with staff to educate the membership about RPAC, secure opportunities at association events to promote RPAC, and promote and recognize investors. 
• Stakeholder Engagement: Work with stakeholders and partners to align advocacy strategies and strengthen political initiatives. 
• Grassroots Advocacy: Support the Chief Executive Officer in advancing MTAR’s policy goals and initiatives. 
• Policy Monitoring: Track legislative priorities across local counties and regularly attend government meetings to stay informed. 
• Other duties as needed/instructed 
• Required Qualifications 
• Excellent computer skills (PC or Mac) experience with standard Microsoft business applications, email systems, social media applications, Google, Canva, and a willingness to learn new software as directed. 
• Excellent interpersonal skills. 
• Ability to take complicated information and communicate it simply. 
• Ability to problem solve and source information. 
• Accurate and precise attention to detail. 
• Ability to maintain confidential information. 
• Ability to multitask, prioritize and manage time efficiently with multiple interruptions. 
• Self-motivated and willing to support our small team. 
• Ability to work outside of normal business hours and attend association events throughout the year. 
• Candidate cannot have an active real estate license 
• Positive and professional attitude 
• Knowledge of the legislative process 

Preferred Qualifications 

• Bachelor’s degree. 
• Strong understanding of local politics and policy issues in Middle Tennessee 
• Experience in event planning and coordination 
• Background in fundraising

Must send resume and salary requirements to  (Only complete applications will be considered).

ADMINISTRATIVE ASSISTANT, Tennessee REALTORS^®

Job Summary    

Front office position handling administrative duties required by the Association to provide superior services to members. This position reports directly to the Executive and Professional Services Director. (Non-Exempt Employee)

General duties include but are not limited to:                        

• Greet members/visitors and assist as needed.
• Answer all incoming calls in a timely manner and respond to phone inquiries by determining member’s needs and specifications for referral to the appropriate department.
• Distribute mail and packages to the CEO.
• Delegate and follow-up technology hotline questions.
• Process secondary membership applications, assist in annual dues billing, and maintain membership records.
• Process broker admin access applications and maintain records.
• May assist Department Heads in committee meetings by taking minutes, etc.
• Keep kitchens and all public areas clean at all times.
• Create, maintain and organize tent cards for all in-house functions.
• Maintain workroom and ensure sufficient supplies needed for copiers, printers, etc.
• Assist with set-up and cleanup of in-house functions alongside the Meetings and Events Manager.
• Assist with overflow work, including word processing, data entry and Internet research tasks of all departments.
• Assist in making copies and putting materials together for committee and other meetings upon request.
• Take mail to the post office from time to time.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Perform such other duties as requested by the Chief Executive Officer and Executive and Professional Services Director.

Required Skills/Accreditations

• Organizational Skills including the ability to multi-task.
• Strong Computer literacy with emphasis on Microsoft applications and data management applications. Mac experience strongly preferred.
• Understands the process of a volunteer organization.
• Must be a good project manager.
• Must be attentive and creative, possess the ability to work with and adapt to all types of people and exhibit patience.
• Must be skilled as a communicator, have strong interpersonal skills. Ability to clearly and pleasantly communicate both verbally and in writing with members, management, and co-workers, both in person and by telephone.
• Must be self-motivated and ability to have initiative.
• Ability to maintain confidential information.
• Fosters and contributes to a positive team environment. Must be a team player and contribute positive energy.
• Ability to produce professional documents with minimal number of errors; includes spelling, punctuation, and grammatical errors.
• Ability to work cohesively with co-workers both within and outside of your department.
• Ability to work well under pressure, dealing with many member requests/questions within a short period of time.
• Customer service oriented with a desire to create memorable member experiences.
• Ability to use various office equipment, including but not limited to, calculators and photocopiers.
• Must be able to lift 20 to 40lbs.

Preferred Skills/Accreditations

• High school education required, college degree in related field
• Previous administrative support experience preferred. REALTOR® Association experience plus.

Hours

• Generally, hours are 8:30 a.m. – 4:30 p.m. M-F.  Will be expected to arrive earlier from time to time depending on meeting schedule.

Additional Salary Information: Must send cover letter, resume, and salary requirement to: (Only complete applications will be considered).

Job Summary

Job Summary