With over 1,200 members, The Clarksville Association of REALTORS (TN) has an opportunity for an Executive Officer. The Executive Officer is the chief paid officer of the Association and as such, is responsible to the Board of Directors. They will recommend and participate in formulation of Association mission, goals, objectives, and related policies. The Clarksville Association is in Middle Tennessee, home to a university, military base and near Nashville. For more information, please click here to review the general job description.

To apply, please submit your cover letter, salary requirement and resume to: .

Executive Officer

The Executive Officer is the chief paid officer of the Clarksville Association of REALTORS®; and as such, is responsible to the Board of Directors for the effective conduct of the affairs of the Association. The Executive Officer recommends and participates in formulation of Association mission, goals, objectives, and related policies. Within that framework, Executive Officer plans, organizes, coordinates, and serves as a liaison to all committees and provides liaison between committees and the Board of Directors.

This description of responsibilities is to serve solely as a guide in determining the duties of the Executive Officer and in no way should be construed or perceived as a legal or binding contract of employment.

Specific Responsibilities

Within the limits of the Charter and Bylaws of the Association and policies established by the Board of Directors, the Association Officer, with appropriate delegations:

1. Establishes administrative policies and procedures for headquarters’ functions.

2. Establishes the organization structure for the Association office and the related staffing structure.

3. Recruit, hire, train, and recommend promotion and/or termination of staff to the Board of Directors and administer an effective personnel program, which includes position descriptions, performance standards, performance appraisals, and a compensation system.

4. Develops and supervises an effective program of membership development and member services within the limits and facilities of the staff.

5. Develops and maintains a communications program which is responsive to the needs of the membership.

6. Conducts research necessary to the Association and informs the membership, elected officers, and others as appropriate.

7. Maintains effective internal and external public relations.

8. Serves as spokesperson for the Association in conjunction with the chief elected officer.

9. Assists in the preparation of an annual budget and long-range forecasts of needs in conjunction with the Finance Committee.

10. Plans and coordinates meetings of the Board of Directors and the elected officers of the Association, as well as general membership meetings.

11. Monitors and assists committees of the Association and the elected officers.

12. Assists, serves, and cooperates with the Association President, officers, and directors.

13. Maintains a strong working relationship with other local associations and the state association.

14. Maintains an active interest in civic organizations and community betterment.

15. Participates in activities and programs offered by the state and national associations, within the limits of the Association’s budget.

16. Adheres to the travel policies adopted by the Association.

17. Becomes a member of the National Association of REALTORS® but waives the requirement for payment of dues and the right to use the Realtor® title.

18. Works closely with the Association’s legal counsel on all legal issues.

19. Attends all of the Board of Directors’ and general membership meetings.

20. Serves as a member of the Board of Directors, without the right to vote.

21. Executes such contracts and commitments as may be authorized by the Board of Directors or established policies.

22. Completes general survey forms requested by National Association of REALTORS® or Tennessee REALTORS®, if appropriate.

23. Receives monies and makes deposits, approves and presents bills for payment to the authorized officers of the association.

24. Prepares monthly financial reports in a manner and time frame as requested by the Treasurer for presentation by the Treasurer at the Board of Director’s meetings.

25. Serve as registered agent and Secretary of the Clarksville Association of REALTORS®.

26. Delivers appropriate information to accountant for yearly corporate tax returns and audits.

27. Maintains all records of the Association

28. Prepares the agendas for the Directors’ and membership meetings in cooperation with the President.

29. Handles all Grievance complaints, Arbitration, and Ethics Hearings according to the guidelines of the National Association of REALTORS® Code of Ethics and Arbitration Manual.

30. Approves and signs all commitments for all Association ticketed functions; prepares budget, with assistance of Committee Chair, for any ticketed function to be approved by the Board of Directors and ensures that the committee operates within the budget and guidelines approved by the Board of Directors.

31. Sees that Bylaws and policy changes are sent to the National Association of REALTORS® for approval and approved on an appropriate basis.

32. Handles President’s correspondence in reference to Association matters, if requested to do so.

33. Works with President and/or President-Elect to plan and develop interesting and informative programs for Association general membership meetings.

34. Reviews applications for affiliate members and makes recommendations to the Board of Directors.

35. To review and make recommendations to the Directors on major expenditures, the Executive Officer may purchase a replacement for existing inventory up to $500.00 when it is worn out or broken.

36. To maintain the safety and security of the Association Credit/Debit card and ensure that it is only used for Association Business purposes.

Must send resume and salary requirements to  (Only complete applications will be considered.)

Job Summary    

Handles administrative duties required by the Association to provide superior services to members. This position reports directly to the Chief Operating Officer. (Non-Exempt Employee)

General duties include but are not limited to:                        

• Answer all incoming calls in a timely manner and responds to phone inquiries by determining member’s needs and specifications for referral to appropriate department.
• Greet members/visitors and assist as needed. Ensure doorbell is answered in a timely manner.
• Assist and follow up technology hotline questions.
• Keep kitchens and all public areas clean at all times.
• Create, maintain and organize tent cards for all in-house functions.
• Maintain workroom and ensure sufficient supplies needed for copiers, printers, etc.
• Assist with set-up and cleanup of in-house functions alongside the Meetings and Events Manager.
• Assist with education compliance and tracking for members with Member Experience Coordinator.
• Assist with overflow work, including word processing, data entry and Internet research tasks of all departments.
• Assist in making copies and putting materials together for committee and other meetings upon request.
• May be asked to take mail to the post office from time to time.
• Responsible for opening and closing office.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Be familiar with Tennessee REALTORS^® strategic plan and be responsible for implementation of items as assigned.
• Maintain friendly, helpful and courteous attitude in all contacts with Association staff, members association’s staff, leaders, membership at large and the public.
• Perform such other duties as requested by the Chief Executive Officer, Chief Operating Officer, and Member Experience Coordinator.

Required Skills/Accreditations

• Organizational Skills including the ability to multi-task.
• Strong Computer literacy with emphasis on Microsoft applications and data management applications. Mac experience strongly preferred.
• Understands the process of a volunteer organization.
• Must be a good project manager.
• Must be attentive and creative, possess the ability to work with and adapt to all types of people and exhibit patience.
• Must be skilled as a communicator, have strong interpersonal skills. Ability to clearly and pleasantly communicate both verbally and in writing with members, management, and co-workers, both in person and by telephone.
• Must be self-motivated and ability to have initiative.
• Ability to maintain confidential information.
• Fosters and contributes to a positive team environment. Must be a team player and contribute positive energy.
• Ability to produce professional documents with minimal number of errors; includes spelling, punctuation, and grammatical errors.
• Ability to work cohesively with co-workers both within and outside of your department.
• Ability to work well under pressure, dealing with many member requests/questions within a short period of time.
• Customer service oriented with a desire to create memorable member experiences.
• Ability to use various office equipment, including but not limited to, calculators, photocopiers,
• Must be able to lift 20 to 40lbs.

Preferred Skills/Accreditations

• High school education required, college degree in related field
• Previous administrative support experience preferred. REALTOR® Association experience plus.

Hours

• 8:00 a.m. – 4:30 p.m. M-F

Additional Salary Information: Must send cover letter, resume, and salary requirement to: (Only complete applications will be considered).

Job Summary

The Communications Coordinator / Content Creator serves to assist in the organization’s online presence and play a key role in engaging and informing our members. This position is responsible for day-to-day content creation. This position reports directly to the Communications Director.

General Duties include but are not limited to:

• Develop, curate, and manage high-quality content that resonates with our audience and aligns with Tennessee REALTORS® mission and goals
• Create compelling and relevant content for various digital platforms, including but not limited to websites, blogs, social media, email newsletters, podcast, and videos.
• Collaborate with the marketing, events, and communications team to develop and execute a content strategy that supports Tennessee REALTORS® brand and messaging.
• Maintain and update a content calendar to ensure a consistent flow of content that meets our audience’s needs and interests.
• Collaborate with other team members, including the Graphic Designer, Communications Director, Production & Technology Director, and other department heads, to create and share content.
• Implement strategies to promote content through social media, email marketing, and other distribution channels.
• Assist and research for Communications projects.
• Become familiar with programs, products, policies and services of the Association well enough to promote activities when questioned by members.
• May attend meetings and programs as directed. When in attendance perform duties as assigned.
• Prioritizes conflicting needs; handles matter’s expeditiously, proactively, and follows‐through on projects to successful completion, often with deadline pressures.
• Be familiar with Tennessee REALTORS® strategic plan and be responsible for implementation of items as assigned.
• Maintain friendly, helpful and courteous attitude in all contacts with Association staff, members association’s staff, leaders, membership at large and the public.
• Perform such other duties as requested by the Commutations Director, Chief Operating Officer or Chief Executive Officer.

Required Skills/Accreditations

• Organizational Skills including the ability to multi-task.
• Strong Computer literacy with emphasis on social media applications and ability to edit. Mac experience strongly preferred.
• Understands the process of a volunteer organization.
• Must be a good project manager.
• Must be attentive and creative, possess the ability to work with and adapt to all types of people and exhibit patience.
• Must be creative with a innovation mindset.
• Must be self-motivated and ability to have initiative.
• Ability to maintain confidential information.
• Fosters and contributes to a positive team environment. Must be a team player and contribute positive energy.
• Ability to produce content & edit content with minimal number of errors; includes spelling, punctuation, and grammatical errors.
• Ability to work cohesively with co-workers both within and outside of your department.
• Ability to work well under pressure, dealing with many member requests/questions within a short period of time.
• Customer service oriented with a desire to create memorable member experiences.
• Ability to use various office equipment, including but not limited to, calculators, photocopiers.
• Proficiency with various platforms and a content management system.
• Must be able to lift 20 to 40lbs.

Preferred Skills/Accreditations

• High school education required, college degree in related field
• Previous experience preferred. REALTOR® Association experience plus.
• Those selected for an interview will be asked to provide a portfolio of content samples.

Travel

• Around town. Possible minimal travel out of town.

Hours

• 8:30 a.m. – 4:30 p.m. M-F

Additional Salary Information: Must send cover letter, resume, and salary requirement to: (Only complete applications will be considered).

GREATER NASHVILLE REALTORS®

Member Services Coordinator

Description

Greater Nashville REALTORS®, a 6,400 plus member REALTOR® trade association, is currently accepting resumes for the position of Member Services Coordinator. Reporting to the Director of Membership, the Member Services Coordinator is primarily responsible for creating a warm and pleasant environment for visitors. This person answers incoming calls with basic knowledge of meetings, classes, and events that the association hosts while also providing general information related to REALTOR® membership. As Member Services Coordinator, this person will work directly with the Membership Department to provide services and up to date information for our members, and share database updating responsibilities. Individuals with an active real estate license will not be considered for this position.

Responsibilities

• Open and close office
• Greet and assist visitors
• Maintain the appearance of the lobby, REALTOR® Store and conference rooms
• Answer incoming calls providing general information related to REALTOR® membership and association events
• Answer/transfer calls to the appropriate staff member, check and respond to voicemails and emails
• Maintain inventory of the REALTOR® store and Sentrilock products
• Log incoming checks daily into Excel
• Receive, sort, distribute all mail and packages to the appropriate department

Specific requirements include working directly with the Membership Department on but not limited to:

• Application process
• Office transfers
• Dues and billing
• Database maintenance

Qualifications

• High school diploma, G.E.D. or equivalent required
• Experience in customer service, real estate, or a related field preferred
• Knowledge of REALTOR® membership preferred, but not required
• Excellent communication and interpersonal skills
• Strong computer skills and ability to learn a new database
• Ability to work independently or on a team

Benefits

• Simple IRA: match employee contribution up to 3% of salary
• Medical Insurance: 100% paid for employee – high deductible health plan with HSA
• Dental and Vision: 100% paid for employee
• Life Insurance: $15,000 of life insurance paid 100% for employee
• Long Term Disability: Plan provided by Greater Nashville REALTORS®
• Vacation days (based on number of years employed by Greater Nashville REALTORS®)

Equal Employment Opportunity has been and continues to be both policy and practice at Greater Nashville REALTORS®. Our policy of Equal Employment Opportunity is to recruit, hire, train and promote in all job classifications without regard to race, color, religion, national origin, sex, age, handicap or any other protected status.

About Greater Nashville REALTORS®

Greater Nashville REALTORS® is a 6,400 plus member association, and its mission has remained consistent over the 130-year history: Providing real estate professionals a structured organization that works toward uniting members to exert a beneficial influence on the profession and to promote and maintain high standards of professional conduct.

The four fundamental services provided by the association include:

1. Education and Professional Development
2. Advocacy and Legislative involvement at the local, regional, state and national levels
3. REALTOR® Code of Ethics and arbitration dispute resolution
4. Communication and Networking

Greater Nashville REALTORS® provides members with prestige and professionalism through a long-standing institution and is the largest local real estate association in Tennessee.

Submit cover letter and resume to . Email submissions only. Please include “Member Services Coordinator” in the subject line. No phone calls, please. Salary starts at $42,000.00.

 Position Description: 

This team member is responsible for managing and administering political investment activities for the association and supporting various grassroots advocacy initiatives throughout the middle Tennessee region. 

Responsibilities/Functions: 

• Staff Liaison: Serve as the primary staff liaison for the RPAC and Government Affairs committees. Collaborate with committee leadership to set agendas, drive engagement, and provide educational resources. Assist in identifying political victories to encourage member investments, enhance recognition efforts, develop local strategies, and maintain meeting minutes. Provide updates on goal progress and federal/state collaborative efforts. 
• Reporting & Compliance: Ensure timely and accurate reporting of member investments and all RPAC activities in accordance with state campaign finance laws. Coordinate with the bookkeeper and state REALTOR® association staff to maintain compliance. 
• Advocacy & Fundraising: Work with the RPAC committee to maintain a structured candidate support process and secure funding for advocacy efforts. 
• Education & Communication: Develop content for newsletters, the website, and other communication channels to inform members about RPAC’s value, legislative achievements, and supported candidates. 
• Event Coordination: Assist in planning and executing advocacy events, including Day on the Hill, RPAC fundraisers, and the Legislative Reception. 
• Branding/Recognition: Work with staff to educate the membership about RPAC, secure opportunities at association events to promote RPAC, and promote and recognize investors. 
• Stakeholder Engagement: Work with stakeholders and partners to align advocacy strategies and strengthen political initiatives. 
• Grassroots Advocacy: Support the Chief Executive Officer in advancing MTAR’s policy goals and initiatives. 
• Policy Monitoring: Track legislative priorities across local counties and regularly attend government meetings to stay informed. 
• Other duties as needed/instructed

Required Qualifications 

• Excellent computer skills (PC or Mac) experience with standard Microsoft business applications, email systems, social media applications, Google, Canva, and a willingness to learn new software as directed. 
• Excellent interpersonal skills. 
• Ability to take complicated information and communicate it simply. 
• Ability to problem solve and source information. 
• Accurate and precise attention to detail. 
• Ability to maintain confidential information. 
• Ability to multitask, prioritize and manage time efficiently with multiple interruptions. 
• Self-motivated and willing to support our small team. 
• Ability to work outside of normal business hours and attend association events throughout the year. 
• Candidate cannot have an active real estate license 
• Positive and professional attitude 
• Knowledge of the legislative process 

Preferred Qualifications 

• Bachelor’s degree. 
• Strong understanding of local politics and policy issues in Middle Tennessee 
• Experience in event planning and coordination 
• Background in fundraising

Must send resume and salary requirements to  (Only complete applications will be considered).